State flag of the Republic of Saint Guillermo
Portal of the state

Republic of Saint Guillermo

República de San Guillermo · Constituted 22 August 2026
Issued under authority of the Office of the Registrar · Document class: PUBLIC
Office of the Registrar · Articles 1(3) and 7

Notice on the Keeping of Records

Made by the Office of the Registrar · Deposited 25 August 2026 · Eleven parts · What is recorded of every citizen and visitor, who keeps it, and how it may be inspected, corrected or erased · Open to inspection at all times
Summary for the citizen

The Republic records what the Constitution requires to keep the register and what a fee requires to be accounted for. Your name, number, date of entry, country and any office are public, as Article 7 requires; your e-mail, address and payments are not. Nothing is sold. You may inspect, correct or, by renunciation, erase your record at any time by writing to registry@saintguillermo.com.

Read with the Schedule of Conditions of Supply (SG/REG/COND/1).
Part 1 — Of the keeper of records
  1. 1(1)The records described in this Notice are kept by Unified Software Solutions LLC, a limited liability company organised under the laws of the State of Delaware, United States of America, with its registered office at 262 Chapman Road, Suite 240, Newark, Delaware 19702, United States of America, doing business as the Republic of Saint Guillermo (“the Republic”), which is the controller of them. Correspondence concerning records is addressed to the Office of the Registrar at registry@saintguillermo.com, or by post to Unified Software Solutions LLC at the address in 1(1).
  2. 1(2)This Notice is made under Article 7 of the Constitution, which requires that the register be kept in order and open to inspection, and Article 1(3), which seats the government in the Office of the Registrar. It is read together with the Schedule of Conditions of Supply (SG/REG/COND/1).
Part 2 — Of what is recorded, and why
  1. 2(1)On sign-in: the e-mail address tendered, the time of each sign-in link issued and used, and a session token held in the browser. Recorded because the register must know which citizen file it is opening.
  2. 2(2)On Form C-1: the full name tendered, the country of residence, the date and time of lodging, the verified e-mail address, the declaration made under Article 3, and whether the applicant consented to electronic communication. Recorded because the Constitution requires them for entry in the register. A name refused on examination is recorded, with the reason the examiner gave, in the register of refusals, so that the same name may be considered consistently; no citizen number is allocated to it.
  3. 2(3)On payment of any fee: the citizen number, the supply concerned, the Stripe customer, session and subscription identifiers, the amount, and the delivery address collected at checkout. The Republic never receives or holds a card number; Stripe, Inc. holds it. Recorded because the article must be despatched and the fee accounted for.
  4. 2(4)On Form E-1 and its instruments: the name, nature, description, website and image of the enterprise, the purpose named for a warrant, and the month chosen for a placement. Recorded because they form the entry on the Register of Enterprises.
  5. 2(5)On the sponsorship prospectus: the name of the organisation and of the contact, the contact address, and the correspondence that follows.
  6. 2(6)On a complaint: the text of the complaint, the citizen number or e-mail of the complainant, and the disposal recorded by the Ministry of Complaints.
  7. 2(7)On every visit: the pages requested and the ordinary server logs kept by the Republic’s host (address, browser, time), and the measurement described in Part 5.
Part 3 — Of what is published
  1. 3(1)Article 7 requires the register to be public. The Republic publishes, on the public registry and at the citizen’s public entry (/citizens/SG-NNNNN): the citizen’s full name as tendered, citizen number, date of entry, country of residence, any office held with its date, and any postmark issued. It does not publish the e-mail address, the delivery address, any payment particular, or the date of birth, which it does not collect.
  2. 3(2)A verified entry on the Register of Enterprises publishes the enterprise name, nature, description, website, image, reference, the proprietor’s citizen number, and any warrant granted. A placement publishes the same for the month concerned.
  3. 3(3)The Roll of the Ministries publishes the name, citizen number and style of office of every citizen holding office. The Gazette publishes what the Constitution requires it to publish, and what is published in the Gazette is not withdrawn (Article 6(1)); a correction is published beside it under Article 7(4).
  4. 3(4)A sponsor’s mark and name are displayed wherever the prospectus provides. The name of the sponsor’s contact is not published.
Part 4 — Of those who keep records on the Republic’s behalf
  1. 4(1)The Republic keeps no servers of its own. Its records are held by the following, each under its own published terms, and each bound to act only on the Republic’s instruction: Supabase, Inc. (the register itself, sign-in, and the images of enterprises and postmarks); Vercel, Inc. (the host of the portal and its server logs); Stripe, Inc. (every fee, card, subscription and delivery address; Stripe is a controller of payment data in its own right); Resend, Inc. (every e-mail the Republic sends, including sign-in links and certificates, and the list of citizens who consented to electronic communication); Anthropic, PBC (the examination of a name tendered on Form C-1 or Form E-1: the name and, for an enterprise, its nature and description are sent for a verdict and are not retained by the Republic’s account beyond the examination); and Google LLC (measurement, Part 5).
  2. 4(2)These keepers are in the United States, and a citizen elsewhere acknowledges that the records travel there. Where the law of the citizen’s residence requires a safeguard for that transfer, the Republic relies on the standard contractual terms each keeper publishes.
  3. 4(3)The Republic sells no record to anyone, and discloses a record to no one else save where the law requires it, where a citizen has asked for it, or where it is needed to defend a claim against the Republic.
Part 5 — Of cookies and measurement
  1. 5(1)The portal sets the cookies necessary to keep a citizen signed in, and no cookie for advertising. It carries Google Analytics (tag G-HYT5LK744Z), which sets its own cookies and records pages visited, approximate location, browser and device, and the path taken through the portal, so that the Registrar may know which pages are read. A visitor who does not wish to be measured may decline cookies in the browser or use the browser’s facilities for blocking the tag; the portal works without it.
  2. 5(2)The Republic does not follow visitors across other sites and does not respond to “Do Not Track” signals otherwise than as this Part describes.
Part 6 — Of electronic communication
  1. 6(1)The Republic writes to every citizen at the verified address on matters of record: the certificate of citizenship, an instrument of appointment, a receipt, a notice of renewal or lapse, a postmark issued, or a matter concerning the citizen’s own entry. These are not marketing and are sent whether or not consent under 6(2) was given, because the register cannot otherwise be kept.
  2. 6(2)A citizen who ticked the consent on Form C-1 is entered on the list for the Gazette and other communication of the state. The consent may be withdrawn at any time by the link at the foot of any such message or by writing to the Registrar, and withdrawal takes effect at once for messages not yet sent.
Part 7 — Of retention
  1. 7(1)The register of citizens is permanent (Article 3(3)); an entry is not removed except as Part 8 provides, and a retired number is never reissued (Article 3(4)). The record of a fee is kept for seven years for the accounts. Sign-in records, server logs and measurement data are kept for the period the keeper concerned prescribes, ordinarily not beyond fourteen months. A refused name is kept while the register is kept. Correspondence is kept while the matter is open and for two years after.
Part 8 — Of the citizen’s rights over the record
  1. 8(1)Every citizen may inspect the whole of their own record. The citizen file at /profile shows most of it; the remainder is supplied on request to the Registrar within thirty days.
  2. 8(2)Every citizen may require a correction of any particular that is wrong. A correction to a published particular is made under Article 7(4) and the original preserved in the margin.
  3. 8(3)Every citizen may require erasure. The Constitution does not permit the state to revoke citizenship (Article 3(3)), but the citizen may renounce it (Article 3(4)): on written renunciation the name is struck from the public registry, the number is retired and recorded as retired, and the remaining particulars are deleted from the register save the number itself, the date of retirement, and such record of fees as the accounts require. Renunciation is recorded in the Gazette by number only, unless the citizen asks that the name be recorded.
  4. 8(4)Every citizen may object to a use of the record, may withdraw consent given under 6(2), and may ask for a copy of the record in a common electronic form. A citizen in a place whose law confers further rights (including the European Union, the United Kingdom, and California) has those rights in full, and may complain to the authority of that place; the Republic asks to be written to first.
  5. 8(5)A request under this Part is made to registry@saintguillermo.com from the verified address, or from the citizen file, and is answered within thirty days. The Republic makes no charge for it.
Part 9 — Of persons under eighteen
  1. 9(1)Citizenship is universal (Article 3(1)) and a person under eighteen may be entered. The Republic collects nothing from such a person beyond what Form C-1 requires, sends nothing but the certificate and matters of record, and takes no fee from them (Conditions, 10(1)). A parent or guardian may exercise the rights in Part 8 on the citizen’s behalf. Where the Republic learns that a child under thirteen has been entered without a parent’s knowledge, it retires the entry on the parent’s request.
Part 10 — Of security, and of the failure of it
  1. 10(1)Records are kept behind the sign-in, on encrypted connections, and each keeper named in Part 4 is chosen for the security it publishes. No record is perfectly safe. Should the Republic learn that a record has been read or taken by a person not entitled to it, it notifies every citizen affected at the verified address, and any authority the law requires, without undue delay.
Part 11 — Of amendment
  1. 11(1)The Registrar may amend this Notice by publishing the amended text at this address with a new effective date. A material amendment is also noticed in the Gazette and, where it enlarges what is collected or published, by e-mail to every citizen.
Ends. Deposited with the Office of the Registrar, 25 August 2026. Unified Software Solutions LLC, doing business as the Republic of Saint Guillermo · 262 Chapman Road, Suite 240, Newark, Delaware 19702 · registry@saintguillermo.com